Super Users in Action: Training Process Maturity on an Individual Level

In previous articles we have defined the Super User role [1] and showed the impact it has on an organization through a case study [2]. It is now time to go into detail into the different dimensions of this role:

This article is about Training, and why the training provided by a Super User is so unique.

Aiming at a higher maturity

When evaluating a company's maturity in Business Process Management, one can measure the maturity of the company as a whole, or of each individual department. For a company to grow in maturity, is it necessary that each department does – especially if you intend to go from level 3 to level 4.

While there are departments that do not see the process end-to-end, it is very difficult to change the reactive attitude of the company to an active attitude towards BPM, where the departments for themselves work together and look for ways of improving the processes they are involved in. A department that is behind will always need to be pushed with the support of the Business Process Office, who assumes the lead on the projects of improvement. This is why even though some of the departments analyzed can be considered ready to enter in level 4, they do not: they are restrained by the less mature departments.

See illustration [1] below for the different levels of maturity.

Fig. 1: Levels of Maturity

However, there is something much harder to measure: each individual's maturity in Process Management. Why is this important? Because the organization is made up of people, and only when they develop process thinking will the organization be also a “process thinker”.

Focus on the individual

This relationship between company and department is also applicable to the department and the individuals. A department that only has one person who is interested in BPM is at the first level of maturity, still in the culture of the Hero. It only grows in maturity if more people start understanding what a process is, see the processes inside of the department, then “break the walls” and see the entire process, and finally understand the need and the benefits of being active in improving the processes. This may sound obvious, but our action plans to implement process management on the organizations rarely include something that deals with the individual level.

One reason for this is that it is just not manageable if all the effort is in the hands of the Business Process Office or a centralized team. Such a team can provide trainings for larger groups of people, be sure everyone in the company has at least “heard about it”. But you cannot train each person individually and be sure each one really heard and incorporated it. This is simply impossible – unless you have Super Users.

The Super User as a coach

Super Users are key to successfully leading each person through the various levels of maturity[2] On the one hand, being responsible for the training in his/her department, the Super User knows his/her team's gaps in knowledge and plans the training accordingly. On the other hand, since he/she is also in direct contact with people each day, he/she is able to identify in which stage each person is, and work so that each one climbs each stair in this evolution. The Super User has the possibility of acting as a coach of BPM for the people of his/her department, helping each one to understand and assimilate the concepts at his/her own pace, and presenting things in a way that may be attractive to each one.

This is not doable if all of the people managing processes are on one centralized team. Such a team does not see the reality of each team and of each person. Also, individuals receive and incorporate information that comes from a peer or from an external party differently. It is both a matter of trust and of judging how much this person actually knows about the work and “feels my pain”. We will talk about the trust aspect on a future article.

Mark Nestle, Global Director of Productivity at Praxair, describes the coaching aspect of the Process professional this way: “More process professionals are starting to see themselves as a facilitator or coach rather than a consultant to the business. That important shift means that it is the role of process professional to coach the business on how to apply the tools to solve their own problems. Similarly, as companies embed the capability for process excellence within business units, there may be less need for resources to be allocated full time to a process excellence deployment.” (PEX, 2013) [3]

Coaching is fundamental and, if well done, is much more effective than formal training in BPM. Not everyone needs to know all the techniques of mapping processes and measuring its development, and trainings about this may be seen as something with questionable practical application, heavy and unavoidable. People can go through the training and fulfil all required tasks without developing process thinking. The process thinking is assimilated in each person in a different way. It is a matter of changing mentality, working with values, and turning knowledge and values into attitude. This can only happen with time, and respecting each person's own process.

The Super User will l help each person grow in BPM maturity, and since people make the company, the company will also grow [2].

References:

  1. Pessoa, L.M.R.V. (2012). Mensuração do grau de maturidade em BPM – Proposta do Modelo 6X5 para Escritórios de Processos, Bachelor work in IBMEC faculty of Economy and finances, Rio de Janeiro, Brazil.
  2. Rizoto-Vidala-Pesoa, L. M. The Super User role as a tool to progress in maturity in Business Process Management – a study case of Cabot Latvia. Master thesis, University of Latvia, 2017. https://dspace.lu.lv/dspace/handle/7/36320
  3. PEX Network undertakes a State of the Industry 2013 (2013). Retrieved from http://www.processexcellencenetwork.com/lean-six-sigma-business-transformation/white-papers/2013-survey-results-process-excellence-state-of-th on 2016 October 22nd.

PDF Version

Laila Māra Pesoa

Laila Māra Rizoto-Vidala-Pesoa (Rizzotto Vidal Pessôa) is a Process and Knowledge Management expert. At present, she is working in the Business Process Excellence Global Team at Cabot Corporation, where she is participating in the upgrade of the company’s ERP system and coordinating the review and migration of Global Standard Process documentation to a new platform. Laila has worked previously in a fast consumer goods company as Supply Chain Process owner, and has participated in the implementation of the SCOR model in Supply Chain processes for all Baltic Countries. Laila has developed the BPM 6x5 (BPM 6 by 5) model, a self-assessment model that aims to Measurement of the Maturity of an Enterprise in BPM and to guide the development of action plans to move the organization forward in maturity. Maturity in BPM became then Laila’s main topic, especially from the People’s perspective: how to create in people a process thinking mindset that enables continuous improvement? Contact Laila at lailamrvp@gmail.com Linkedin: https://www.linkedin.com/in/laila-m%C4%81ra-pesoa-pess%C3%B4a-13570625/
Share

Speak Your Mind

*

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Share
Share